Easily Manage Thousands of Business Documents from Hundreds of Trading Partners

Good customer relationships mean everything to you as a supplier. Rapid order fulfillment, accurate shipping information and timely invoicing means happy customers and rapid payments. As a diligent supplier you work very hard to keep pace with the tasks associated with commerce. But sometimes keeping pace with order management and invoice presentment falls off when other priorities emerge. Many suppliers could use some help with prioritizing and executing all the tasks required with order fulfillment and invoicing. This is why ADX created its new flagship commerce management solution CommerceView™.

Features

CommerceView™ was designed to help suppliers avoid gaps in order processing and invoicing. As a Web-based solution, it does this through a unique home page display that alerts users to the critical outstanding tasks that remain to be completed for each purchase order received. CommerceView™ users view only those documents that need attention. This "at-a-glance" approach is called "management by exception." Some of its unique features include:

• Exception Management: Outstanding order acknowledgements, ship notices and invoices are all displayed so suppliers can take immediate action as required.
• Discrepancy Management: Discrepancies in documents associated with purchase orders are flagged alerting suppliers to inconsistencies in the number of items, pricing, quantities and units of measure associated with related business documents.
• Quick and Efficient Sorting: A unique "Commerce Viewer" lets users quickly sort through all the business documents and status types associated with customers and purchase orders.
  • Simple pull down menus let suppliers view documents by customer, type and status.
  • The "Order Status" view lets suppliers select the documents types that still require processing.
  • Sorts through large volumes of orders and business documents to provide an "At-a-Glance" view helping users to focus on exactly what needs to be addressed or processed.
• Advanced Search: Users can search through thousands of business documents by document type, document number, date ranges, trading partners, status types and import/export status.
• Event Alerts: Configurable alerts notify users to important events such as new orders from important customers.
• Order Life Cycle Visibility: An "Order Summary" for each PO received provides a convenient view of all the business documents associated with that order.
• Back-Office Integration: Integration to accounting, ERP and supply chain back-office systems eliminates manual paper handling enabling seamless, hands-free order processing.
• One-Button Document Creation: Document turnaround instantly transfers data from a Purchase Order to an invoice, Purchase Order Acknowledgement, Advanced Ship Notice (ASN) or any other business document.
• "Pre-fill": easily populates commonly used data like shipping information or contact data onto new documents.
• Multi-User: Add and manage users and access privileges on demand.

  Benefits

  CommerceView™ expands beyond traditional EDI technology and services to provide trading partners with a better way to manage order processing, fulfillment, invoicing management and business relationships. Its features provide a range of benefits to managing several critical supply chain operations such as:

  • Order Management: Providing suppliers with automated tools to rapidly receive, acknowledge, track changes and help assure accurate fulfillment of inbound sales orders (purchase orders “POs”) from customers.
  • Electronic Invoice (e-Invoice) Presentment and Management: Helping suppliers to accelerate receivables through automated tools that present electronic invoices (by “turning around” a Purchase Order, or originating an Invoice without a PO) to their customers and manage them for accuracy to assure prompt payment. Buyers are able to manage and process thousands of incoming e-invoices eliminating error-prone manual data entry and processing.
  • Business Document Management: Supporting and controlling hundreds of document types including purchase orders, invoices, transportation documents, product activity data, inventory advice, payment advice, price/sales catalogs and many others.
  • Resolution Management: Allowing self-service for inquiries and status checks to any action taken on orders, invoices or other business documents while recording an audit trail of user activity.
  • Customer Management: Helping suppliers to track the execution and accuracy of their order processing efforts helping to assure compliance with customer expectations through all stages of the order-to-cash commerce process lifecycle.
  • Supplier Management: Helping procurement professionals, sourcing specialists and supply chain managers to track the execution and accuracy of their supply partners assuring compliance through all stages of the procure-to-pay commerce process lifecycle.

  See CommerceView in Action on ADX TV