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Eliminate error-prone and costly manual data entry from fax machines…

Fax machines and services have saved a time and money as a reliable means to rapidly exchange business documents. Many companies rely heavily on distributing orders to thousands of suppliers and receiving return invoices from suppliers via fax. While the fax has done a great job of automating document distribution, it does little to reduce the effort required for manual processing and reconciliation. Fax machines also do not assure you that your fax was received and acknowledged by your supplier.

In most cases the fax is just another way to push paper. It often requires hours of labor to enter invoice data from suppliers. If there are errors in the fax document, they are typically recreated in your order management or ERP system, requiring additional resources for reconciliation and correction.

CommerceMail frees you from the limitations of the fax machine and fax services.

• You send purchase orders directly from your ERP or Order Management System.
• Your suppliers accept purchase orders and respond with business documents like acknowledgments and invoices using their existing e-mail service.
• The validated returned documents go directly into your information system.

CommerceMail means...

• No fax machines or fax server to support
• Orders sent/returned directly from/to your order management or ERP system
• Provides tracking, lets you know that the suppliers received the PO
• Returns valid acknowledgement and invoice data from suppliers
• Eliminates manual data entry
• An excellent alternative to other electronic invoicing services

Using CommerceMail as part of your electronic commerce program frees you from the inefficient processes required to support faxed-based document exchange. CommerceMail gives your people more time for more important matters – like spending quality time with your customers.