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Managing a flood of invoices from hundreds or even thousands of suppliers is daunting for any organization. The chances are good that you must be looking for a better way to get them processed, assure their accuracy and get them paid. You may have looked into scanning and optical character recognitions (OCR) services and technology. You many have looked at a range of services from specialty technology vendors offering electronic invoicing (e-invoicing) or electronic invoices presentment and payment (EIPP) software and services. If you haven’t implemented these or any other solution it’s probably because you found them to be a considerable effort requiring resources and budget dollars you just don’t have.

CommerceMail from ADX is a pragmatic, common sense solution to receiving and processing paper-based invoices. You send purchase orders directly from your order management or ERP system in whatever file format you require. Your supplier’s receives the POs, in a smart form format, directly into their existing e-mail service. Included with the PO is an invoice formatted to your requirements and pre-populated data from the original PO. When the supplier is ready they can submit the invoice directly back to your order management or ERP system with the click of a button. If they need to change any of the content to make it reflect what was shipped they can do so in the smart form and then submit. All the return data is accurate and validated to your business and systems requirements.

CommerceMail drastically simplifies invoice presentment for your suppliers and invoice management for your accounts payable department.

• No faxes to watch and manage
• No mailbags delivered to your mailroom
• No manual operations required to open, sort and enter paper invoices
• All invoice data is validated to your business rules and inbound IT systems requirements
• Suppliers don’t have to learn yet another type of portal
• No password to administer and maintain
• No software or systems to buy or support

CommerceMail from ADX is a new low cost, low effort way to assure accurate electronic invoices are delivered directly to your order management or ERP system using your suppliers existing e-mail service.