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Tens of thousands of paper documents flying in and out of your organization begs for a better way of doing business. Many companies have turned to document scanning and optical character recognition (OCR) technology and services to eliminate paper and digitize otherwise unstructured data. But the process of scanning paper documents and/or digitizing a fax data stream is often error prone and inefficient.

Document scanning is in itself error prone. Up to 10% of scanned documents can require manual correction, adding considerably to the cost of such an effort. This assumes that the documents themselves are error free. Often suppliers make mistakes and present inaccurate or invalidate data in their invoices. A scanned document or a digitized fax stream only automates error processing requiring costly reconciliation efforts once entered into your order management or ERP system.

CommerceMail from ADX eliminates the need for scanning and OCR services by integrating business documents directly to and from your order management or ERP system using e-mail. Processing errors is prevented because all return documents must comply with your business rules and data requirements. Invalid or inaccurate return documents are blocked, requiring the supplier to make the appropriate corrections before the return document is accepted.

• Scanning and OCR services are eliminated
• Manual correction of poor scans or misinterpreted OCR digitization becomes unnecessary
• Suppliers respond with accurate and validate return documents using their existing e-mail service
• Error correction is complete before the return documents submitted
• “Error processing” is eliminated making invoice processing accurate and efficient

Using CommerceMail as your document digitization, data cleansing and validation service eliminates the needs for third-party scanning and OCR services and helps your sometimes error-prone suppliers become error-less.